Calendar Help

About the calendar

The University Events Calendar provides a one-stop source of event information for Colorado State University students, faculty, staff, parents, alumni and the Fort Collins community. The calendar is maintained by Communications and Creative Services, with assistance from Student Affairs, Enrollment Services, and Alumni Relations.

Communications and Creative Services offers resources and training for those interested in learning more about using the calendar.

List of included calendars

By clicking the Select Calendar(s) link, you can select one or more calendars to view. If you select multiple calendars, the calendars will be presented in a merged view.

RSS

RSS feeds are available for most calendars. Click the logo at the bottom of calendar pages to view the available feeds for a selected calendar or for all calendars. A complete listing of available RSS feeds is also available.

Guidelines for submission

What types of events are appropriate for posting to the University Event calendar?

Events that are open to the Colorado State University community and the public are appropriate for posting on the University Event calendar. Events must be sponsored by a Colorado State University school, center, institute, department, program, or recognized student club or organization. Ongoing classes, repetitive workshops and regular meetings are not appropriate postings for the University Event calendar.

Selected private events (attendance by invitation only or appropriate to a specific audience) may also be posted at the discretion of the University Event Calendar administrator.

Who can submit events to the calendar?

All events submitted for approval must be submitted by either a registered student organization, CSU department or office, or other official CSU affiliated organization.

What information is needed for submission?

  1. Topic: The event content must be directly related to the University and must not contain any commercial advertising, religious or political editorials, or solicitations. Messages must be free of slander, obscenities, and other material that may be considered unlawful.
  2. Content: Messages should be concise, but all messages must include a date, time, entry fees, location, sponsor, and brief description of the event. The editor reserves the right to edit submissions for clarity and/or length.
  3. Format: Content should be sent using plain text only. Do not include graphics nor formatting such as bolded text, underlined text, italics, fancy fonts and colors. Messages may contain links to appropriate web pages, but cannot contain attachments.
  4. Style: Messages should be checked for spelling, grammar and accuracy of names, titles, dates, contact information etc. Messages will be moderated, but not fact checked for accuracy of names, phone numbers, e-mail, web addresses, or related.

Submitting items to the calendar

How do I submit an event to be posted on the calendar?

Posting of events is at the discretion of the University Event calendar administrators based on the guidelines outlined above.

To submit your event for consideration, use the suggest an event link and fill out the required fields. You will receive an automated response when your event is received for moderation. Please save all messages you receive regarding your submission.

When will my event show up on the University Event Calendar?

The University Event calendar administrators review requests to promote events each weekday. And approved events will be posted to calendar within 72 hours of submission.

If an event does not appear to meet the requirements, the administrator will contact the person who submitted the item and either explain why the event cannot be posted or request more information.

Changing or deleting items submitted to the calendar

How do I change or delete event information once an event has been posted to the University Event Calendar?

E-mail the calendar administrator at ccs_events@mail.colostate.edu with a clear description of the change, including the date and title of the event. If there are significant changes to the description of the event, include all of the edited (checked for spelling, grammar and accuracy) description text in your message.

Frequently Asked Questions

How often can I post events on the calendar?

There are no restrictions on the number of times an organization may post on the calendar, as long as the content meets the above cited criteria.

May I submit a photo to be posted with my event?

To request the inclusion of an image for your event posting, send an e-mail to ccs_events@mail.colostate.edu attaching the suggested image (.jpg format required). Include the date and name of your event in the e-mail request.

How do I change event information once an event has been posted to the University Event Calendar?

To request changes to a calendar posting, send a request to ccs_events@mail.colostate.edu – save all messages you receive regarding your submission. Contact information for the moderators is also available on the help page.

What time period will the University Event Calendar cover?

The University Event Calendar will list events from the current date up to two years forward. Events posted on the University Event Calendar will continue to appear on the calendar for a minimum of a one-year period from the date posted. Users can search for past events in the same manner as they do for upcoming events.

How do I contact the University Event Calendar administrator?

Email: ccs_events@mail.colostate.edu

Calendars for administrative units and departments

Can a school, administrative unit, or department establish a calendar?

To establish a calendar, please e-mail ccs_events@mail.colostate.edu and indicate that you would like to establish a calendar for your department. Please be sure to include your name, department, and contact information, as well the purpose of the calendar and the intended audience.

Who maintains or administers school, administrative unit, and department calendars?

The area designates a calendar administrator for its local calendar.

If my school, administrative unit, or department already has a calendar, do we need to convert to the Event Calendar System?

Yes. The WebEvent calendar will be disabled no later than September 30, 2006. All active calendar administrators have been contacted about the transition to the new calendar.

What are the procedures and polices for school, administrative unit, and departmental calendars?

The policies above provide general guidelines for calendars other than the University Event Calendar, however, local calendar administrators and their senior manager(s) moderate these calendars and may establish additional policies.

Additional Resources for Campus Events & Calendars